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Executive Virtual Assistant (Philippines)

Helpflow
  • 3.75 - 4.5 USD /Hour
  • Full Time
  • Posted : 4 years ago

We are hiring Executive Virtual Assistants for our clients' e-Commerce & other businesses. If you're looking for a role where you can apply your executive Assistant experience and have a significant impact not just on the success of the company (Helpflow) but also of our clients, then this is an excellent opportunity for you.

About us:

We are a dedicated team of remote professionals from around the world, providing a 24/7 customer & admin support to hundreds of different websites. Below are a few of our company values:

  • To Success, Together: We work closely with each of our clients as a partner in their business to accomplish their goals.
  • We Level Up: We continuously look for ways to improve our service as well as our individual abilities.
  • Design for Success: We methodically design each part of our service and our business to produce results for clients.


Responsibilities and Duties
  • Provide high-level administrative support as a "right hand" with all day to day matters.
  • Pro-actively be able to manage and prioritize access to the Executive.
  • Organize executive calenders.
  • Schedule meetings and book appointments or travel accommodations.
  • Manage contact list.
  • Perform market research 
  • Create presentations.
  • Address employee's administrative questions.
  • Completing forms or other paperwork for the executive.
  • Prepare and produce all letters, emails, correspondence, when needed
  • Answer escalated calls.
  • Respond to escalated customer emails or critical customer feedback.
  • other personal work when needed.

REQUIREMENTS :

  • A minimum of 1 year of experience as an Executive Assistant supporting a business owner, CEO or President in a fast-paced setting
  • Excellent Written and Oral Communication Skills (English Language)
  • Ability to deal with high-level executives and manage those relationships with grace and polished acumen
  • Ability to think quickly, learn new things easily, and anticipate the Executive’s needs
  • Very detail-oriented with the ability to change gears quickly
  • High-level of integrity and discretion in handling all confidential information
  • You must be based in the Philippines
  • You must have at least TWO stable internet connection. One acts as your main internet and backup is the other.
  • Above average skills in MS Office/Google Suites
  • Mainly be ready for team meetings & 1:1 calls.
  • Typing Speed of at least 50 WPM
  • Willingness to work on shifting schedules but predominantly during US business hours.

Skills
  • High-Level Thinking
  • Fast-learner
  • Detail oriented
  • Written communication skill
  • Integrity

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